As promised, here are some questions or topics to discuss with the event coordinator of the venue you are interested in reserving for your wedding. It's a good idea to go to that meeting prepared in order to get the most out of it, and save the hassle of having to call or e-mail them for more information later. Most venues, will have a prepared brochure with general information about the venue on their website, and they will probably give you a paper copy during your visit. But, by the time of your visit, you should have an idea of what you want your wedding/reception to look like, and what you would like to include and make considerations for when you are picking a venue. For example, do you want a photo booth for guests to take pictures in? Then, you must consider approximately how much space that would require. Also, would like a band or a DJ? A band will need a stage, but a DJ might not, but he/she will need to be close to power outlets. Below, we have come up with important /topics to discuss when you visit your venue. These topics will come in handy, no matter what style of wedding you plan on having.
- What is the cost of each menu option, and what do they include?
- Is the wedding cake provided as part of the package?
- Is there a minimum charge for the venue that must be paid?
- Some venues, have a minimum charge that must be paid, instead of a guest number that must be met
- What is the service charge and taxes, and are they included?
- The service charge and taxes can make a HUGE difference in your total price, because it is usually an overall percentage. For example, 15% of your total cost will be added as a service charge
- What is the maximum capacity for the space? Does that take into consideration a dance floor and a stage/DJ booth?
- Is a dance floor provided?
- What is the alternative venue space?
- For outdoor spaces, in case of inclement weather
- How many events do they host simultaneously? Will you be sharing a cocktail hour space with any other events?
- What is the server/guest ratio?
- Is the venue handicap accessible?
- Is there a Bridal Suite or a room for you and the wedding party to relax and freshen up before the reception?
These questions should help get the ball rolling in your visit with the sales representative at the venue, and will open the doors for discussion of other aspects of the event and venue. It's also a great idea, to visit the venue with your partner and a friend or relative who has been married and you enjoyed their wedding. They will help point out things and ask questions you might have never thought of!
Have a Lovely Day,
M.M.
Photo Credits:
http://www.skylines.io/pictures/blubungalow-is-this-how-you-envision-your-reception-outdoor-long-banquet-tables-and-cafe-lights-find-out-where-b519015d-6efc-41c3-9f53-face276dae08
http://www.skylines.io/pictures/diezpuntosiete-wedding-formentera-bar-beach-beachwedding-cookie-design-dinner-food-follow-foodi-10-7formentera-54b4cf10-e770-4c2d-82dc-c60702ab2a29
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